+966 56 646 2666
ٍSunday – Friday 8.00 am – 5.00 pm, Weekend Closed
info@eventtroop.com
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Conference Management

Event Troop as a Professional developer and event Organizer is an organization specializing in planning and organizing conferences, meetings, professional event and exhibitions. Event Troop is the first developer and professional event management company formulated in Saudi Arabia that specialises in corporate events. It has stepped in the market with the goal of developing efficient events and help clients to effectively promote their messages. 

Whatever your business and your events let Event Troop help with all your events planning needs which include management , planning , marketing .

Whether we manage complete projects or serve as a seamless extension of your team, our objective-driven approach to conference planning and conference management allows us to deliver superior results and comprehensively review, while overcoming obstacles and maximizing your return of investment.

Our approach

We are in Event Troop has a simple approach to the event management business. Put the client first, exceed expectations at every turn and develop long-term relationships.

We know that putting our clients first ensures that their event management needs are achieved, which creates the trust. We pride ourselves on exceeding client expectations by delivering superior customer service, providing innovative meeting management solutions and ensuring maximum operational efficiency. We operate as a seamless extension of your meeting management team, providing input based on years of industry expertise and ensuring a successful event that meets your objectives and maximizes return of investment.

1-Planning

The key to the planning phase is active listening. When you first engage Meeting Expectations, we will hold a series of discovery meetings with your team to ask insightful questions to gauge the culture of your conference, its objectives and its past challenges. We incorporate this information into a conference strategy that allows you to exploit opportunities and address previous issues while creating a positive experience for your attendees and stakeholders.

2-Implement

Once the project plan has been completed, individual staff members begin work implementing the various aspects of the conference. Regular meetings ensure continuous and clear communication between client staff and Event Troop team, among the project staff working on related tasks, and between the Event Troop team and any suppliers. 

We conduct regular internal team meetings and client communications to continually ensure we are on the right track and make adjustments as needed to ensure success. 

 

  A- Regular Project Review Internal.

 Discuss all crucial components of the project and to brainstorm ways to improve the work or solve problems that may have arisen. Meetings are held monthly, bi-weekly or weekly as needs dictate.

     B- Regular Project Review External.

Keeps key client staff apprised of project status. Provides an opportunity Event Troop staff and client team to continue to refine and develop our relationship. Receive valuable feedback for how to improve performance of work in progress. Allows an opportunity to explore new requirements that could benefit our client.

We can held other team meetings as needed.

3-Review

The review phase is important as it helps to gauge the effectiveness of a task. Effectiveness can be measured by attendee feedback, formal client feedback, identified performance metrics, attendee data compared to expected results. All of these review mechanisms produce a comprehensive assessment of conference success 

We are using different review methodology.

A-Performance Metrics.

B-Wrap-Up Session.

C-Lessons Learned. 

D-Wrap-Up Report.

  • Services Offering 

Event Troop provides complete services to support your event in any aspects of Event management required. We can modify our service mix to include only those services you wish to outsource to completely meet with your needs. 

  • Event Scientific programs.
  • Accounting and Financial Management.
  • Event secretariat.
  • Sponsorship.
  • Social Event.
  • Printing Matters and Event Materials.
  • Exhibit Hall Management.
  • Venue Management.
  • Information Technology.
  • Logistics Management.
  • Marketing and Communications.
  • Registration Management.
  • Speakers and stakeholders Management.
Phone & E-mail

Phone:+966 56 646 2666